Webmail (Roundcube): Address Book

This article describes in detail how to manage an address book in a webmail service. Users can import and export contacts in vCard or CSV format. When importing, the existing address book can be completely replaced, which deletes all old contacts. Contacts can also be organized into groups, with options to create, rename, or delete groups. Additionally, contacts can be added, edited, or removed and assigned to groups via drag & drop. These features simplify the management of contacts and groups in email programs.

The views of the images are based on the standard layout "Elastic". These may differ in the layout views "Classic" or "Larry".

Address Book
Groups
Contacts

Address Book

Import Address Book
Export Address Book

 

Import Address Book

You can upload contacts from an existing address book. Currently, importing addresses in vCard or CSV format (comma-separated format) is supported. To do this, go to the address book by clicking "Contacts" on the left. Then select the "Import" button at the top right.

Now you can import the desired contacts using the CSV or vCard file. Click Browse and select the desired file. When you click Import, all contacts will be saved in the address book. If you want to replace all contacts in the address book with those from the import file, check the box for "Completely replace existing address book".

Warning: Using the "Completely replace existing address book" option will delete existing contacts and replace them with the imported contacts!

Export Address Book

Contacts in the address book can be exported as vCard (.vcf file), which can then be used and saved with an email program such as Microsoft Outlook.

To do this, click on "Contacts", then select the "Export" button at the top right.

If you choose the address book, all contacts within it will be exported. For groups, only contacts within the selected group are exported (the rest of the address book remains unaffected). Then click Export and save.

Groups

Create New Group
Rename Group
Delete Group

 

Create New Group

You can send email messages to specific recipients from the address book or even to all recipients assigned to a particular group. To do this, you first need to create a new group in the address book.

1. Click the "Contacts" button on the left.
2. Then click the three "menu dots" in the left column under "Group".
3. Select "Add Group".
4. Enter a name for the group in the input field.

5. Now you can move contacts into this group via drag & drop.

   

 

Rename Group

1. Click the "Contacts" button on the left.
2. Select the appropriate group in the left column.
3. Then click the three menu dots.
4. Use the "Rename Group" option there.

 

Delete Group

1. Click the "Contacts" button on the left.
2. Select the appropriate group in the left column.
3. Then click the three menu dots.
4. Click "Delete Group".

 

Contacts

Create/Add Contact
Edit Contact
Remove Contact
Add Contact to Group
Remove Contact from Group

 

Create/Add Contact

To add a new contact to the address book, proceed as follows:

1. Click the "Contacts" button on the left.
2. Select "Create" at the top right.
3. Now you can enter a new contact with all details.

Edit Contact

To edit an existing contact, go to the address book and click the corresponding contact. Then click the "Edit" option below the existing contact details.

 

Remove Contact

To delete an existing contact, go to the address book and click the corresponding contact. Then click the "Delete" option in the top menu bar.

Confirm the deletion by clicking OK to permanently remove the contact.

 

Add Contact to Group

If you want to add a contact to an existing group, you can easily do so using drag & drop.

1. Click the "Contacts" button on the left.
2. Now grab the desired contact with the mouse.
3. Hold down the left mouse button and drag the contact into the group you want to add it to.
4. When you release the mouse button, the contact will be in the selected group.

 

Remove Contact from Group

If you want to remove a contact from a group, proceed as follows:

1. Select the appropriate group.
2. Click the contact to be removed.
3. Click the three dots in the top menu bar.
4. Click "Remove from Group".